X-Ray Lab Calendar - The Tutorial

X-Ray Lab Scheduler
The Tutorial

This website is a scheduler for the X-ray labs. Currently there are 3 machines available. There is a small table below describing each.

Instrument Name	Type	Pins per group: standard quota	Quota relaxed for short lead-time	Quota relaxed for long experiments
Moe	R-axis IV	4	yes	yes
Miro	R-axis IIc	4	yes	yes
Curly	R-axis IIc	4	yes	yes

The Pins per group column specifies the default amount of pins allowed per group. This will be how many pins most groups will have for that machine.

The Quota relaxed for short lead-time column tells if reservation make within 24 hours of an open date (after 9 AM one day before) are not restricted by the quotas. That is you may reserve the day even if it brings you over your quota. This intent is to encourage use of the instruments on dates that become available on short notice or are unreserved for any reason.

The Quotas relaxed for long experiments column tells if a group is allowed to go over quota if an experiment requres more than the groups quota allows. One example is the measurement of anomalous diffraction data from weakly diffracting, low symmetry crystals.

Any user who needs to preform a long experiment should confer with his/her supervisor and obtain his/her approval before making the reservations. The reserved days must be consective, and only one experiment. The total number of reserved days on all machines for the group will be restricted to the sum of the groups quotas for these machines.

It is expected that other users will cooperate in the process of establishing the necessary block of consecutive days by shifting non-critical reservations.

To use the scheduler, all you have to do is follow these steps:

Visit the URL http://bilbo.bio.purdue.edu/~xrayweb
Select a month from the drop-down list and enter a year in the box next to it. The default month and year are the current. Then hit the submit button.

To make a reservaion select the name of the machine that is not next to a collored pin.
- Fill out the information correctly and click on the 'Submit Request' button.
- If for some reason the scheduler was not able to make your reservation, you will be told why, and asked to correct any information nessary.
To remove a reservaion select the name of the machine next to the colored pin that designates your group.
- Fill out the information correctly and click on the 'Submit Request' button.
- If for some reason the scheduler was not able to remove your reservation, you will be told why, and asked to correct any information nessary.

Alternately you can select a group from the second drop-down list. Then hit the submit button.

From there you can view all of your reservations and opt to remove them.

You can also choose to subscribe or unsubscribe to the Xray Lab Schedular's mailing list. This list will inform you of when pins are removed from the calendar. This way you know when the days you want are freed up as soon as they happen.

Select the subscribe or unsubscribe button in the subscription box.
From there just fill out the form and send in your request.

You will recieve conformation through e-mail about your request.

Page by Daniel Colpi